Tools

Asana: The Awesome New Timeline Tool (and how to use it)

April 16, 2018

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I'm Court —online systems educator for coaches. I'm here to help you love your business again.

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One of the most time-consuming tasks with running a business is managing the tasks, projects and team members within the company. To avoid becoming locked into the day-to-day grind, it’s crucial for leaders to find tools that streamline tasks. Asana, a popular (and awesome) online tool that helps teams track their work, has developed a Timeline feature that allows managers to break down projects into specific goals and follow who is doing what, by when.

Benefits Of Asana Timeline

If your desk is starting to look like one giant Post-it note (and whose doesn’t at some point?), Timeline will help you get your life together, or at least keep your projects on schedule. With the Timeline tool from Asana, you can:

  • Map a plan: Use Timeline to see how your project goals and deadlines align so you can prevent conflicts before you even get started.
  • Share the plan: Get support from your team when you share the Timeline plan with everyone. The easy-to-read layout gives clear detail and will help secure buy-in from your team.
  • Modify the plan: As things change – product development delay, research sessions move up, web color modification – so does your plan. With Timeline, you can easily modify the time allotment or due date for any portion of the project to make sure everyone is on the same page.
  • Multi-task projects: Whether you’re launching a new mobile app, revamping your product packaging design, or hosting a customer appreciation event, Timeline can manage all of your projects. Create specific tasks within each project and assign each to a team member and follow the progression of the project to ensure your team is on track to complete each one by the deadline.

 

It’s easy for an entire project to become derailed when one piece of the puzzle is incomplete. So much of what Timeline does is keep your team on task, even if one element is incomplete or running behind. With the Gantt-style view of your tasks, it’s easy to visualize how the project will come together.

How Asana Timeline Works

With Timeline, you can stop reinventing the project management wheel with each new task. Every project in Asana can now be viewed in a Timeline format. Once you’re in Timeline, you can drag and drop each task to correspond with the correct date range to meet your needs.

After your team begins the tasks within the project, you can make updates and track the work within Timeline. A benefit of Timeline is that if any of your changes create dependency conflicts – one task can’t be started without another first being completed – Timeline will alert you to the scheduling clash.

As a project manager or business owner, your time should be dedicated to growing your brand and engaging with your team and consumers – not micromanaging everyone’s day. Timeline is the latest in tool offerings from Asana that can help you gain control of your projects without giving up the time you need to make your business flourish. Has your team utilized the new Timeline feature? If so, what are your first impressions? 

 

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